Executive (Transportation)

Basic Functions:

1. To run day-to-day last miles deliveries, and achieve the KPIs set for transport operations. (Deliver On Time etc.)
2. To manage and improve on monthly Missing, Wrong, Damage and Additional deliveries (MWDA).
3. To manage Transporters to ensure that they perform and comply with their contractual commitment.
4. Working together with TMS, plan and execute daily works efficiently, and achieve high productivity and accuracy.
5. To ensure internal fleet achieve targeted revenue and productivity.
6. To observe and give feedback on the process for optimization.
7. To train, groom and supervise a Team of Supervisors.

Duties & Responsibilities:

Administrative Support

1. Assists the Department Manager to enforce all standing policies and procedures as established.
2. Ensures all rules and regulations are strictly complied with.
3. Prepares and submits all necessary reports and documents to the Department Manager on time.
4. Maintains proper records of documents and correspondence. (Both internal and external)
5. Maintains and upkeeps of working equipment and tools properly.
6. Ensure all billings and invoices are submitted on time and accurately.

Personnel

1. Checks and monitors staff attendance and punctuality, takes corrective actions if necessary.
2. Prepares and checks on staff overtime, meal and transport claims.
3. Maintains record of annual leave, medical leave and all other leaves.
4. Assists in all staff welfare related matters, such as medical claims, collection of payslips.
5. Assists to prepare the necessary documents for staff resignation and submit the relevant documents to the Department Executive on time.
6. Assists all staff in their queries on personnel or operational matters.

Supervisory Duties

1. Supervises subordinates in their daily work.
2. Trains, motivates and develops staff in improving their skills, knowledge and attitude.
3. Ensures neat appearance and proper conduct of section personnel.
4. Conducts performance appraisal review for all staff in the section for confirmation, promotion and annual review.

Security and Safety

1. Enforces security and safety measures and guidelines in the section.
2. Ensures proper control as established in existing policies and procedures.

Last Mile Operations

1. Mange entire e-Commerce B2C Last mile operations for FairPrice Online.
2. Owns P&L of B2C Last Mile Deliveries.
3. Perform analysis of last mile operations based on data and geolocation.
4. Manage a fleet of outsourced and own transporters.

Requirements

Results Expected

1. Able to work well with staff in order to foster good team spirit.
2. Able to work well with staff so that they can perform their tasks in a way that maximizes productivity and foster company loyalty and commitment.
3. Able to supervise, motivate and retains staff effectively.
4. Ensures efficient and prompt delivery service to minimize Late or Non-deliveries.
5. Ensures overhead costs are in line with stated company objectives.
6. Ensures punctuality in processing and dispatching all relevant documents.
7. Ensures proper control and discipline to minimize stock loss, write-offs stock, and damages.
8. Ensures no unsafe work practices are permitted or being carried out in the workplace.
9. Ensures that yearly objectives set at time of appraisal are constantly reviewed and corrective actions taken to meet those objectives.
10. To control the operating costs, such as overtime, damage and repair cost occurred in Transport.

Requirements

1. A degree in logistics, engineering or business related field.
2. A minimum of 2 years' experience in B2C Last mile operations.
3. Experience in P&L ownership.
4. Excellent documentation skills.
5. Excellent planning, organizational, and time management skills.
6. Experience in leading and developing top performing teams.
7. Experience in TMS.
8. Understands same day grocery and cold chain delivery requirements.