Document Officer

Responsibilities

• Manages and maintains updated documentation throughout the work processes and project life cycle based on the companys policies and procedures
• Secures the management of original documentation and arranges duplication and printing for distribution based on the distribution list under the direction of direct supervisor
• Monitors the movement of documentation based on tracking log, files and organizes all the documentation for safe-keeping, storage and archiving based on the operating policies and procedures
• Handles the disposal and retention of documentation based on specific requirements and company's policies and assists in file migrations and audits, when required
• Produces reports and statistical figures to indicate the status of work progress and updates the spreadsheets into the computer dossier based on the obtained information
• Compiles, organizes and updates records into the computer system on a routine basis to ensure accurate data is available for use when required by relevant personnel/department
• Provides administrative support to other team members as required to achieve functional objectives and deadlines