Assistant Events Manager, South Asia

• To orchestrate and support the end-to-end development, implementation, and management of all Louis Vuitton South Asia events, encompassing major regional showcases, boutique openings, press and client presentations, exclusive dinners, and artistic initiatives.
• Lead project management and coordinating cross-functional internal teams and external partners to deliver events that meet the House's creative vision, brand standards and operational requirements.
• Key responsibilities include project management, creative development, venue sourcing, production coordination, logistics, F&B planning and budget control.
• Assist to design, develop and implement Louis Vuitton South Asia's annual events, specifically in logistics and technical plans, venue arrangement, site applications and operations duties required for staging the events
• Coordinate and support the Client Development Events for South Asia zone, including Singapore
• Coordinate with Louis Vuitton Central team in Paris on events concepts with regards to receiving guidelines, sample materials, photos for events.
• Identify, evaluate and supervise the appointed contractors and services suppliers to ensure the services are delivered in accordance to their scope, roles and responsibilities, and monitor the work progress of all co-op parties
• Work on technical proposal for open tender invitations, active involvement in negotiation and appointment process, adhering to internal supplier management processes
• Monitor the performance of the events; produce analytical and management reports on event's performance, including maintaining photo records of events - specifically to document venue set-up & F&B, and entertainment
• Venue sourcing for key markets and to keep inventory of venues. Attend site visits (when necessary) to ensure readiness of event space
• Build, assist and maintain control of event budgets, including post event budget analysis
• Maintain stock list of items under Event Team's inventory in Warehouse on regular basis

Knowledge and experience of the luxury market

Solid experience to execute different types and scale of events

Creative, detail oriented and focused, open to new ideas

Ability to grasp concepts and new procedures quickly

Strong communication skills

Able to take direction and work independently

Highly motivated and able to work in a fast-paced environment

Ability to deliver quality work under tight working timeline and manage multiple external vendors efficiently