Admin Assistant

We are looking for an Administrative Assistant who will play an important role in supporting the efficient running of the office and day-to-day operations. This position acts as a liaison between global departments, internal staff, external agencies, and the general public. The ideal candidate is proactive, detail-oriented, and demonstrates strong organizational and communication skills in a professional and approachable manner.

Key Responsibilities

• Uphold safety and environmental protection as fundamental values in all activities.

Administrative Support

• Prepare reports, presentations, meeting agendas, and coordinate Board and management meetings, working closely with multiple departments to consolidate required materials
• Manage the Managing Directors calendar, schedule meetings, coordinate travel arrangements, and process expense reports
• Oversee calendars for internal and external meetings, resolving scheduling conflicts promptly.

• Organize and maintain confidential files, records, and office documentation.

Event Coordination

• Contribute to the office social committee, assisting in the planning and organization of social and CSR activities

Requirements

• Diploma or Bachelors degree with min 2 years experience in office administration or management support

• Proven ability to handle confidential information with discretion.

• Strong time management, interpersonal skills, and flexibility in handling multiple priorities.

• Highly organized with excellent attention to detail and ability to multitask effectively.

• Consistently monitors work to ensure high standards of accuracy and quality.

• Team-oriented with strong communication and interpersonal skills.

• Self-starter with a proactive mindset and willingness to take on additional responsibilities in support of the team.